Job Description

DEPARTMENT: Production Coordinator

 

POSITION SUMMARY: The Production Coordinator - Costume and Props is a key member of the All Star Theatre production team, responsible for supporting the overall organization, preparation, and execution of theatrical productions while leading the costume design and wardrobe, and property master process from concept through performance.

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ESSENTIAL FUNCTIONS: 

• Assist the Production Team and Directors with the planning, organization, and execution of theatrical productions.

• Coordinate production-related tasks, deadlines, schedules, materials, and personnel.

• Maintain clear communication between directors, choreographers, designers, production staff, students, and families.

• Assist with production meetings, rehearsals, fittings, technical rehearsals, and performance preparations.

• Help ensure production deadlines and deliverables are completed on schedule.

• Collaborate closely with directors and choreographers to ensure costumes support the staging and movement of the production.

• Create and maintain costume plots, tracking sheets, character breakdowns, and wardrobe assignments.

• Organize costumes by cast member and/or scene to ensure efficient backstage changes.

• Coordinate quick changes and costume-change procedures when necessary.

• Supervise costume preparation, labeling, organization, and maintenance leading up to performances.

• Oversee wardrobe needs during dress rehearsals and performances.

• Ensure all costumes are returned, cleaned, repaired, inventoried, and properly stored following the production.

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CORE COMPETENCIES:

• Demonstrate team management, planning, time management, and organizational skills.

• General knowledge of costume maintenance and creation. 

• General knowledge of working with teens and children.

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OTHER ACCOUNTABILITIES:

• Ability to work nights, weekends, and holidays as required.

• All work is performed with a direct reflection of the Mission, Vision and Values of All Star Theatre.

• Other duties as assigned by the Executive Artistic Director and Production Directors.

• Ability to work independently while also functioning effectively as part of a creative team.

• Comfortable working evenings and weekends during rehearsals, fittings, technical rehearsals, and performances.

• Ability to work in a fast-paced production environment and adapt to changing needs.

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PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Ability to lift, push, pull or otherwise maneuver up to 50 lbs, either alone or with assistance.

• Comfortable working independently, while also collaborating with a team.

• Comfortable with fast deadlines and high energy situations.

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EDUCATION, LICENSURE, CERTIFICATIONS AND EXPERIENCE:

• Experience with stage management, production management, and coordination of teams.

• At least 2-3 years of experience working in costume, props, and back stage.

• Valid Driver’s License.

• CPR or other emergency medical training preferred.

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KNOWLEDGE, SKILLS AND ABILITIES:

• Costume design or theatrical wardrobe experience.

• Sewing and basic garment alteration skills.

• Experience working with children's and/or teen performers.

• Familiarity with musical theatre production.

• Experience sourcing costumes within a defined budget.

• Strong knowledge of visual storytelling and character development.

• Ability to use organizational tools, spreadsheets, and digital production documents.

• Experience coordinating large casts and multiple costume changes.